- Job Detail
POSITION OVERVIEW
Job Title: Office Manager
Department:
Reports to:
FLSA Status:
UKG Job Code:
Location: RASF
PRACTICE OVERVIEW
Radiology Partners, through its owned and affiliated practices, is a leading radiology practice in the U.S., serving hospitals and other healthcare facilities across the nation. As a physician-led and physician-owned practice, we advance our bold mission by innovating across clinical value, technology, service and economics, while elevating the role of radiology and radiologists in healthcare. Radiology is a team sport, and Radiology Partners is building a community of physicians and support teammates who embody our practice values and believe in our bold mission to transform radiology. Using a proven healthcare services model, Radiology Partners provides consistent, high-quality care to patients, while delivering enhanced value to the hospitals, clinics, imaging centers and referring physicians we serve.
POSITION SUMMARY
Premier, a Radiology Partners affiliate, is seeking an Office Manager who will focus on providing general administrative/clerical support to the Miami Vascular Specialists team in the MVS Office. The ideal candidate will be experienced in handling a wide range of administrative and executive related tasks and will be able to work independently with little or no supervision. Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company services, policies and programs. The ideal candidate will be personable, driven and proactive. The Office Coordinator will have a willingness and ability to adapt quickly to changing needs and assignments as well as excellent communication skills. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a growing office of diverse people.
POSITION DUTIES AND RESPONSIBILITIES
Oversees the day-to-day general administrative tasks of the site ensuring efficient operations; coordinates all issues affecting the daily operations of the site
Serves as the point person for office coordination duties including maintenance, mail, shopping, supplies, equipment, bills, record systems and errands as needed;
Coordinate and plan meetings and team events
Manage building maintenance, space allocation as well as office move and expansion tasks
Plan and implement office systems, layout and equipment procurement
Acts as a liaison with other departments and outside companies (i.e. Coordinate with IT department on all office equipment)
Manage relationships/contracts with vendors, service providers, and landlord, maintaining the condition of the office and arranging for necessary repairs
Monitor and maintain office supplies inventory
Assist management in office accounting procedures
Assist with creating and implementing safety & health policies; partner with HR and management team to maintain office policies as necessary
Assist with onboarding new employees
Create and coordinate internal communications
Create and fosters team culture
Provide general assistance to visitors
Reporting KPI metrics
Utilization and maintenance of EMR system
Streamlining current processes
Evaluation and management of current workflows
Implementation of workflow efficiencies
Performs other related duties and special projects as require
DESIRED PROFESSIONAL SKILLS AND EXPERIENCE
Associate’s/College degree preferred; BSC/BA in business administration or relevant field highly preferred
Proven office management, administrative or assistant experience
Knowledge of office management responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Reliable with patience and professionalism
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficiency in MS Office
Radiology Partners is an equal opportunity employer. RP is committed to being an inclusive, safe and welcoming environment where everyone has equal access and equitable resources to reach their full potential. We are united by our Mission to Transform Radiology and in turn have an important impact on the patients we serve and the healthcare system overall. We hold that diversity is a key source of strength from which we will build a practice culture that is inclusive for all. Our goal is to empower and engage the voice of every teammate to promote awareness, compassion and a healthy respect for differences.
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Radiology Partners participates in E-verify.